The warehouse software that adapts to you, not the other way around.
You tell us how you work and we set it up with your data, your stores and your carriers. From paper and spreadsheets to your team's phones.
Receiving, put-away, picking, packing, dispatch, returns and billing your clients, in a single system.
Connects with everything you already use
Your stores, your marketplaces, your carriers and your own software: orders come in on their own, stock goes back to each store automatically and the carrier label prints by itself. And each client of your warehouse can connect their own store and their own carrier contract.
Don't hunt through menus: type it
A bar at the top of every screen. Type anything and it takes you there: an order, an item, a batch, a bin, a client… or what you want to do. Try it here, on the example warehouse.
Try it yourself: type in the bar or pick an example.
Your whole warehouse, sorted
From unloading the truck to invoicing the client. Three things, in this order: inventory that adds up, people who do not make mistakes, and money that actually gets billed.
Your stock, bin by bin, without weekend stocktakes
A double scan on every move: the system knows where every unit is because it is impossible to leave one somewhere else without the system objecting. Blind cycle counts reconcile your stock little by little, with the warehouse up and running.
- ✓What arrives is checked against what your client announced; damaged goods are set aside with a photo and everything goes to its bin, with the fastest movers closest to hand
- ✓Batches, serial numbers and expiry dates: what expires first or what came in first goes out first, depending on the product
- ✓A little is counted every day, blind, and a manager approves the differences: nobody balances stock “by eye”
- ✓The history of every movement, with its balance, its value in euros and who made it, exportable whenever you want
A temp who is productive on their first shift
The PDA gives one instruction at a time: go to this bin, scan, take three, tote four. The triple scan — bin, product, tote — makes a mistake almost impossible. Getting it wrong takes more effort than getting it right.
- ✓The PDA is just a web page: open a link and you are in — nothing to install and no €1,500 terminals to buy
- ✓Each operator signs in with their PIN and gets to work
- ✓The next task arrives on its own, chosen by role, urgency and proximity: nobody wanders the aisles
- ✓Pick order by order, several at once or by zone: six ready-made ways of working and the pieces to build your own
3PL billing down to the cent — and you see where the money leaks
Every warehouse event leaves a trail and, if you are a 3PL, a charge too: order shipped, pallet received, bin occupied per day. At month end there is no spreadsheet: there is a draft invoice waiting for your approval. And the management dashboard shows you which client costs you most per order.
- ✓Every receipt, every occupied bin and every order adds up on its own at each client's rate; storage by pallet, m³ or unit
- ✓Real invoices: numbering, PDF, intra-EU VAT, credit notes, payments and Verifactu
- ✓Management dashboard: cost to serve per client, shrinkage in euros and capital tied up in stock
- ✓Client portal: their stock and their orders in real time, without picking up the phone
If you store and fulfill for others, this will sound familiar
Every client with their own stock, their own rates and their own quirks. Ubika runs the operation and bills it on its own, while you grow.
“I have no idea what each client costs me.”
Every event is charged at that client's own rate, and the management dashboard tells you the cost to serve each one. At month end you get a draft invoice, not a spreadsheet built by hand.
“Again: has my pallet arrived yet?”
Each client logs into their portal and sees their stock, their orders, their returns and their alerts in real time, under your brand. No more calls and emails.
“Two clients' stock keeps getting mixed up.”
Genuinely segregated stock per client, multi-client and multi-warehouse, with traceability by batch, serial number and expiry, and product families that never share a bin.
An online store with its own warehouse? It fits too: you tell us how you work and we adapt it to your operation.
Your clients see everything, without calling you
Each client of your warehouse logs into their portal with their own user. You decide which sections each one sees.
- ✓See their stock and every order with its tracking
- ✓Create orders or upload them from a spreadsheet
- ✓Announce what they send you, box by box
- ✓Connect their own store
- ✓Create return labels and decide what happens to returns
- ✓See their invoices and give access to their team
- ✕See anything from your other clients
- ✕Touch your warehouse: stock, locations or staff
- ✕Change your rates or their invoices
And all of this, too
No separate modules to buy. Tap each one to see what it does.
Client support. Every conversation with your clients inside the software, with their photos and in order: you reply without leaving Ubika.
Everything the others do — plus what none of them does
We match the usual WMS and 3PL tools, and we also set it up your way.
| Ubika | Other WMS / 3PL suites AlierNet, Mecalux, Mintsoft… | Shipping platforms SendCloud, Outvio | |
|---|---|---|---|
| Per-task traffic light, with no beacons or cameras | ✓ | — | — |
| Complete warehouse management (receiving → dispatch, counts, returns) | ✓ | ✓ | — |
| 3PL multi-client with event-based billing | ✓ | partial | — |
| Unlimited clients included (we do not charge per client) | ✓ | — | — |
| Published pricing, no meeting required | ✓ | — | partial |
| Local, in your own language, with your data in Europe (GDPR) | ✓ | partial | partial |
| No hardware: your own phone is the PDA | ✓ | partial | ✓ |
Indicative comparison by product category; every tool has its own edition and scope.
Your data: in Europe, and always yours
No black boxes: encryption, isolation for every client and an open door to take it all with you whenever you want.
No WMS will tell you the price without a meeting. We will.
Flat rate: one monthly fee with every shipment in your plan included, and unlimited clients — we never charge you per client. The invoice you expect is the invoice you get. Launch pricing. All prices exclude VAT.
- ✓Up to 1,000 shipments/month — everything included
- ✓1 warehouse (rough guide: up to ~700 m²)
- ✓Receiving, guided picking, packing, dispatch and manifests
- ✓The PDA on unlimited phones
- ✓Warehouse clients and their portal: unlimited
- ✓Shop and carrier integrations included
- ✓Email support
- ✓Up to 3,500 shipments/month — everything included
- ✓Everything in Start (rough guide: ~700–2,000 m²)
- ✓3PL multi-client: segregated stock and billing per client
- ✓Unlimited clients, each with their portal
- ✓Management dashboard, ABC heat map and inventory forecasting
- ✓Advanced waves, automatic replenishment and day replay
- ✓Priority support
- ✓Up to 8,000 shipments/month — everything included
- ✓Everything in Pro (rough guide: 2,000 m² and up)
- ✓THE PLANNER: 3D digital twin, working-day simulator and workforce optimizer
- ✓Multi-warehouse
- ✓Unlimited clients, each with their portal
- ✓Premium support with a dedicated contact
- ✓Everything in Max, sized to your operation
- ✓Included shipments agreed against your real volume
- ✓Multi-site and one-off flows (B2B, marketplaces, seasonal peaks)
- ✓We size it with the data from your warehouse — simulator in hand
- ✓A dedicated contact from day 1
Launch pricing. Flat rate: your fee covers every shipment in the plan and as many clients as you like. If you go over in a given month, you only pay the excess per shipment (and if it happens two months running, we will tell you the next plan works out cheaper). The price you sign is the price you keep.
You tell us how you work. We set it up.
You don't have to change the way you work or force yourself to learn a new program: we fit it to your warehouse.
What people ask us before getting started
How long does it take to get up and running?
You tell us how you work and we set it up with your data: your locations, products and stock, even if today they live in a spreadsheet. No hardware to buy and no building work.
I already have warehouse management software. Do I have to throw it out?
Not in one go. You can start with a single zone or a single client while everything else carries on as it is. We import your items and your stock, and the connectors talk to your shop and your carriers from day one. If the trial does not win you over, you switch it off and nothing has happened.
Will it force me to change the way I work?
Quite the opposite: you tell us how you work and we adapt Ubika to your operation — your rack numbering, your equipment (forklift, pallet truck…), your industry (with batches and expiry dates if needed) and your carriers. And anything missing, we build.
Do I need robots, beacons, cameras or expensive scanners?
No, and that is deliberate. Ubika is designed for warehouses that are not automated. The PDA is your own phone (or any Android device): you open a web page, with nothing to install. The per-task traffic light uses only the scans you already make — no cameras and no watching people (it is per task, not per operator, GDPR).
Do you charge for every client I connect?
No. Warehouse clients and their portal are unlimited on every plan. You pay for the shipments you move, not for how many clients you serve. Bring as many as you like.
What about my data? Where is it and can I take it with me?
In European data centers, under GDPR. Every client in their own isolated space, with role-based permissions, 2FA and an audit trail of every change; encrypted credentials and daily backups off the server. And it is yours: export everything to CSV or through the API whenever you want, including the day you leave.
Which shops and carriers do you integrate with?
Shopify, PrestaShop, WooCommerce and marketplaces (Amazon, Zalando, Carrefour… via Mirakl) so orders come in on their own; and CTT Express, MRW, Correos Express, SEUR, GLS, UPS and DHL for labels. For anything else, an open API and webhooks.
Does it work for a small warehouse?
The Start plan is designed for exactly that: one warehouse and the PDA on the phones you already have. You begin by controlling stock bin by bin and switch the rest on when your volume calls for it — not before.
Tell us how you work and we'll set it up
Tell us what you sell, which stores and carriers you use and how you run it today. We'll prepare Ubika with your data so you can try it with your own operation.