STOCK CONTROL WITH A PDA

Stock control with a PDA: the stock adds up because everything is scanned

With Ubika every movement in the warehouse goes through the PDA: what comes in, where it is stored, what goes out and what gets counted. The PDA is your team's phone or any Android device with a scanner: it opens like a web page, with nothing to install.

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Why stock doesn't add up with Excel or paper

In a warehouse run on Excel or paper, stock goes out of line in the same places: the goods that are received and written down later, the box that gets left in a different bin, the order that is picked from memory and the return that goes back on the shelf without anyone recording it.

A PDA doesn't fix that on its own. What fixes it is that every step is scanned at the moment it happens: if the operator scans the bin and the item, the software knows where every unit is, and if they scan something that isn't right, it tells them instantly.

What gets scanned with Ubika's PDA

✓ Receiving

Every box of the announced inbound delivery is scanned. If it holds a single item it is received in one go; if it is mixed, the PDA guides the count unit by unit. Differences are recorded, with a photo.

✓ Put-away

The software suggests the bin and the operator confirms by scanning bin and item. Nobody leaves a box “where there was room” without it being recorded.

✓ Order picking

“Give me work”: the PDA says what to pick and from which bin, by the shortest route, and checks each item as it is scanned.

✓ Counts

Bin-by-bin counts with the PDA, without closing the warehouse. Negative adjustments are approved by the person in charge.

✓ Batches and expiry dates

If your product carries a batch or an expiry date, it is captured at receiving and what expires first goes out first.

✓ Returns

The return is scanned, matched to the order it belongs to and goes back into stock or is set aside, without losing the trail.

No terminals to buy

Ubika's PDA is a web page. The operator opens it on their phone or on an Android device with a scanner (for example, handheld PDAs such as MUNBYN), logs in with their PIN and starts working. There is nothing to install and no proprietary terminals to buy.

Each operator sees only their own work, with large buttons and one action per screen, so that a temp who has just arrived is productive on the first day.

And the stock, visible to everyone

✓ Stock bin by bin

What is in each bin, which client it belongs to and since when, with its movement history.

✓ Full stock ledger

Every receipt and issue with its balance, who made it and from which bin. Exportable to Excel.

✓ Stores and marketplaces

Shopify, WooCommerce and PrestaShop; Amazon, Temu and the Mirakl marketplaces (Carrefour, Leroy Merlin, PcComponentes). Orders come in on their own and stock goes back to each store on its own.

✓ Carriers

GLS, SEUR, Correos Express, UPS, DHL, CTT Express, MRW and Nacex: the label prints on its own when the box is closed, under your contract or each client's.

Frequently asked questions

Which PDA do I need to control stock with Ubika?

No particular one. Ubika's PDA runs in the browser of any phone or Android device with a barcode scanner. If you already have Android terminals, they will do.

Can I start if I keep my stock in Excel today?

Yes. You upload your locations, items and stock from the Excel file you already have and start scanning from that point.

Does it work with batches and expiry dates?

Yes. The batch and expiry date are captured at receiving and outbound is ordered so that what expires first goes out first.

What happens if an operator scans the wrong item?

The PDA flags it right away and won't let them continue until they scan the right item from the right bin.

From the blog

Tell us how you work and we'll set it up

Tell us what you move, which stores and carriers you use and how you run it today. We fit it to your warehouse; anything missing, we build.